The position involves overseeing the end-to-end process of order management and vendor relations, ensuring efficient order processing, timely invoicing, successful payment collection, and seamless collaboration with local teams. The incumbent will play a vital role in vendor onboarding, order status tracking, local agreement management, and project delivery support. The role also encompasses administrative tasks to support operational efficiency.
- Handle order processing, invoicing, and payment collection, ensuring accuracy and compliance with established procedures.
- Coordinate vendor onboarding processes, maintain positive vendor relationships, and address any vendor-related inquiries or concerns.
- Manage local agreements and contracts with vendors, ensuring terms are adhered to and updated as necessary.
- Collaborate closely with local teams to ensure seamless project delivery, sharing relevant information, and addressing any operational bottlenecks.
- Create and maintain organized vendor documents, contracts, and agreements, ensuring easy accessibility and retrieval.
- Assist with administrative tasks and related duties, contributing to overall operational efficiency.
- Collaborate with cross-functional teams to optimize order-to-payment processes.
- Support vendor performance evaluation and provide recommendations for improvements.
- Assist in the identification of potential vendors and conduct initial evaluations.
- Contribute to the continuous enhancement of procurement and vendor management practices.
- Handle ad-hoc tasks and projects as assigned by management.
Knowledge, Skills & Abilities
- Experienced in IT hardware procurement, including brands such as Lenovo, Dell, Cisco, and Arista.
- Proficiency in order management, invoicing, and payment collection procedures.
- Strong understanding of vendor management, contract negotiations, and supplier relationship building.
- Excellent coordination skills to ensure effective collaboration with local and remote teams.
- Organized document management and record-keeping abilities.
- Familiarity with administrative tasks that support operational processes.
- Strong communication skills to interact with vendors, teams, and stakeholders.
- Quick learning aptitude to adapt to evolving business needs.
- Fluent in English; proficiency in Portuguese and Spanish is advantageous.
- Background in Business Administration or a related field.
- Previous experience in IT hardware procurement, with a strong grasp of industry practices.
- Ability to manage multiple tasks concurrently without compromising quality.
- Eagerness to learn and contribute to personal and company growth.
- Agility in adapting to changing business priorities and tasks.
- Bachelor’s degree in business administration or a relevant field.
- Authorization to work in the Singapore (citizenship, permanent residency, or relevant work permit).
- Timely and accurate order processing, invoicing, and payment collection.
- Successful onboarding and management of vendors, fostering positive relationships.
- Efficient oversight of local agreements and contracts.
- Effective collaboration leading to seamless project delivery.
- Well-maintained and easily accessible vendor documents.
- Completion of administrative tasks contributing to operational efficiency.
- Contribution to the improvement of procurement practices and vendor relations.
- Positive feedback from cross-functional teams, vendors, and stakeholders.
- Demonstrated adaptability to changing business dynamics and needs.
This position description outlines the primary responsibilities and qualifications required for this role, but it may not encompass every duty or responsibility. Other tasks may be assigned as necessary. This description does not constitute a contract with Byte Bridge Inc, nor separate terms and conditions of employment, if applicable.